Sample Letter of Decline

March 15, 1996

123 Main Street
Winnipeg, Manitoba
R2C IX9

Ms. Elizabeth Johnson
Human Resources Manager
XYZ Company
789 King Arthur Crescent
Winnipeg, Manitoba
R5M 8N9

Dear Ms. Johnson:

It was indeed a pleasure meeting with you and your staff to discuss your needs for an Engineer in Training. Our time together was most enjoyable and informative.

As we have discussed during our meeting, I believe a purpose of preliminary interviews is to explore areas of mutual interest and to assess the fit between the individual and the position. After careful consideration, I have decided to withdraw from consideration for this position.

My decision is based upon the fact that I have accepted a position elsewhere that is very suited to my qualifications and experiences.

I want to thank you for interviewing me and giving me the opportunity to learn more about your facility. You have a fine team and I would have enjoyed working with you.

Best wishes to you and your staff.

Sincerely,

Karen Redmon

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